Capture spend fast.
Control it properly.
XO-Spend captures site and office spend as structured records with linked receipts, project context, and clear approval history.
Built for everyday project teams who need reliable spend records, defensible evidence, and cleaner commercial handoffs.
Spend evidence gets lost between site and finance
Teams collect receipts in chats, spreadsheets, and inboxes. When approvals, claims, or audits arrive, spend records are incomplete and hard to defend.
Receipts are scattered
Proof of spend sits across phones, email threads, and shared drives with no single source of truth.
Approvals are inconsistent
Without clear routing and decision logs, spend records stall or get approved without proper checks.
Claims lack evidence
Variation and claim packs are slow to compile when spend, receipts, and approvals are not already linked.
Built for spend governance in real projects
XO-Spend helps teams capture spend quickly, attach the right evidence, and keep decisions traceable.
Capture spend in minutes
Record site and office spend with a fast form built for everyday commercial work.
Attach one or many receipts
Support full evidence per record, including photos, PDFs, and supplier documents.
Split mixed receipts clearly
Break one receipt into separate spend records with clear amounts and classifications.
Approval rules by risk
Route records through the right approvers based on value, category, and policy flags.
Claim and variation linking
Connect spend records directly to claim and variation workflows for cleaner commercial packs.
Immutable audit history
Keep a full record of edits, submissions, approvals, and locks for audit and dispute support.
From field capture to defensible evidence
XO-Spend keeps spend records, receipts, approvals, and exports connected from first entry to final reporting.
Capture once, reuse everywhere
Enter spend where it happens, attach evidence immediately, and keep project context from day one.
- Site and office entryCapture records quickly from the field or from office workflows.
- Receipt-first evidenceAttach one or many receipt artifacts to each spend record.
- Required project contextLink every record to project and cost structure before submission.
- Autosave draftsKeep entries safe while teams complete details and supporting files.
Approvals, claims, and exports stay aligned
Every decision is tracked, spend can be linked to variations, and evidence packs are ready when commercial teams need them.
- Multi-step approvalsRoute review by project rules, value bands, and role permissions.
- Clear rejection reasonsRejected records return with comments and stay fully traceable.
- Variation-ready linkingAssign spend records to claims or variations without losing evidence context.
- Evidence pack exportExport receipts, decisions, and audit history in one handoff-ready package.
Connected to core BrieXO systems
XO-Spend connects spend records to project, commercial, and reporting workflows across the platform.
XO-Commercial
Approved spend records feed CVR, claims, and variation controls.
XO-Chain
Align supplier spend with procurement records and delivery context.
XO-Spatial
Link spend records to the project spatial architecture for clear location context.
XO-Docs
Evidence packs and linked documentation stay structured and easy to retrieve.
Ready to run XO-Spend on live projects?
We can configure XO-Spend to match your project structure, approval rules, and commercial workflows.