Weekly Progress Meeting #23
In Progress
Date & Time
Thu 09 Jan 2026, 10:00
Location
Site Office / Teams
Chair
James Mitchell
Attendees
8 confirmed
Agenda
1
Previous actions review
10 min
2
Programme update & look-ahead
15 min
3
Facade installation progress
15 min
4
RFIs & submittals status
10 min
Open Actions
5 open
Submit revised bracket detail
GC
Confirm glass delivery date
SC
Issue updated programme
JM
Action closed
Fire strategy approved
Action overdue
Bracket detail - 2 days
Minutes ready
Meeting #22 issued
XO-Meet

Meetings become
project data.

XO-Meet turns construction meetings into structured, searchable records. Agenda templates, live minute-taking, action tracking, and automatic links to project context. No more Word documents lost in email.

See XO-Meet in ActionExplore Features
Agenda templates
Live minutes
Action tracking
Auto roll-over
Live
Collaborative minutes
Auto
Action roll-over
Link
To docs, RFIs, tasks
PDF
Professional export
The Problem

Meetings disappear into email

Minutes written in Word, emailed around, filed and forgotten. Actions fall through cracks. Nobody knows what was decided three months ago.

Word Doc Chaos

Minutes written in Word, saved to random folders, emailed as attachments. Finding what was discussed three weeks ago is archaeology.

Lost Actions

Actions agreed in meetings, then forgotten. No tracking, no reminders, no closeout. The same issues raised meeting after meeting.

No Context

Minutes disconnected from the project. Which drawing? Which RFI? Which zone? The context that makes minutes useful is missing.

Meeting Types

Templates for every meeting

Pre-built agenda templates for common construction meeting types. Customise or create your own.

Progress Meeting

Weekly programme review, look-ahead, risks

Design Review

Technical coordination, RFI walkthrough

Safety Meeting

H&S review, near-misses, toolbox talks

Commercial

Valuations, variations, claims

Capabilities

Meetings with structure

From agenda to actions, XO-Meet keeps your meetings organised and accountable.

Agenda Templates

Pre-built templates for progress, design, safety, and commercial meetings. Auto-populate from previous meetings.

TemplatesAuto-populateCustom

Live Minutes

Take minutes collaboratively in real-time. Capture decisions, discussions, and actions as they happen.

Real-timeCollaborativeDecisions

Action Tracking

Assign actions with owners, due dates, and priorities. Track status. Automatic reminders and roll-over.

AssigneesDue datesReminders

Decision Log

Record key decisions with who made them and when. Searchable history proves what was agreed.

Decision captureAudit trailSearch

Context Linking

Link agenda items and actions to documents, drawings, RFIs, zones, and tasks. Full project context.

DocumentsRFIsTasks

Meeting Library

Searchable archive of all meetings. Filter by type, date, attendee. Find any discussion instantly.

SearchFilterArchive
Features

From agenda to action

XO-Meet captures everything that matters in your meetings and makes sure nothing falls through the cracks.

Actions that don't disappear

Every action captured with owner, due date, and priority. Automatic reminders as deadlines approach. Open actions roll over to the next meeting automatically.

  • Automatic roll-overOpen actions appear in next meeting agenda
  • Due date remindersOwners notified as deadlines approach
  • Status trackingOpen, in progress, closed with evidence
  • Convert to tasksPromote actions to XO-Prog tasks when needed
app.briexo.com/meet/actions
Action Register
Citibank Tower - All meetings
3 Overdue8 Open
Submit revised bracket detail
Meeting #21 - 2 Jan 2026
Overdue
GC
George C.
Due: 06 JanRFI-0234
Confirm glass delivery date
Meeting #22 - 6 Jan 2026
Due Soon
SC
Sarah C.
Due: 10 JanPO-0421
Issue fire strategy response
Meeting #21 - 2 Jan 2026
Closed
JM
James M.
Closed: 08 Jan
3 overdue
Needs attention

Minutes linked to project context

Every discussion, decision, and action can link to documents, drawings, RFIs, zones, and tasks. When you search, you find everything related.

  • Document linkingReference drawings and specs discussed
  • RFI linkingConnect discussions to formal communications
  • Zone taggingTag discussions by building zone or area
  • Full-text searchFind any discussion across all meetings
app.briexo.com/meet/minutes/23
Progress Meeting #23
Thu 09 Jan 2026 - 10:00-11:30
3
Facade Installation Progress
Zone A installation 78% complete, 2 days ahead of programme. Zone B at 45%, on track. Zone C delayed by 3 days due to late bracket delivery - recovery plan discussed.
DWG-FAC-L12-001RFI-0234Zone C
Decision
Proceed with weekend working on Zone C to recover programme. SC to confirm resource availability.
Decision logged
Weekend working approved
More Capabilities

Complete meeting management

XO-Meet gives you the tools to run effective meetings and keep everyone accountable.

Attendee Management

Track attendance, send invites, manage apologies and proxies

Recurring Meetings

Set up recurring schedules with automatic agenda generation

Time Boxing

Set time allocations for agenda items and track meeting duration

AI Minutes

Auto-generate minutes from audio recordings with XO-Intelligence

Action Reminders

Automatic notifications as action due dates approach

PDF Export

Generate professional minutes documents for distribution

Full-Text Search

Search across all meetings to find any discussion or decision

Audit Trail

Complete history of edits, decisions, and action changes

Integrations

Meetings connected to everything

XO-Meet links your meetings to documents, RFIs, programmes, and more.

XO-Docs

Link minutes to drawings and documents discussed

XO-RFI

Convert actions to RFIs, link discussions to queries

XO-Prog

Promote actions to programme tasks

XO-Intelligence

AI-generated minutes from audio recordings

Ready to make meetings productive?

See how XO-Meet turns construction meetings into structured, searchable, accountable records - so nothing gets lost and actions get done.

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